Mobile Shredding Vs. Offsite Shredding in Dallas-Ft. Worth
When you have a roomful of documents that you no longer need, it’s difficult to figure out how to get rid of them. You can always just throw them away- but if you have any personal information or critical company information in those files, you need to consider the chance of a data breach, the risk of identity theft, and the opportunity for corporate spies to get a hold of your information quite easily.
There’s also legal implications that all Texas businesses need to consider to ensure that they are FACTA compliant. In fact, any business that sells to companies or individuals must take steps to ensure that any personal or sensitive data of their customers is securely destroyed.
You can always shred documents yourself- but there’s costs and risks involved with that too. That’s where a professional document shredding company can help no matter where your company is located in Dallas-Ft. Worth and any surrounding areas. They offer onsite shredding services and offsite shredding services that will destroy your documents quickly and securely.
What’s the Difference Between Onsite Shredding and Offsite Shredding?
If you need a shredding service, you can consider two main options. Let’s look at each to give you a better idea of what works best for your business.
Onsite-Mobile Shredding Services
First, you have mobile or onsite shredding. Have you ever seen one of those huge shredding trucks motoring down the Stemmons Freeway? They’re probably on a mission to pick up documents and shred them. A mobile shredding service provides secure, locked bins for your office where you can place documents that need to be destroyed.
When you’re ready to have your documents shredded, a truck like the one you see here will stop by your office and shred the documents in those bins while you watch.
Mobile shredding companies charge a fee based on how much paper you have. The more boxes of paper you have, the more cost-effective onsite shredding will be. If you have more than three boxes of documents, it’s probably worth staying out of the sun and having someone come do your shredding for you.
Off-site Shredding Services
Off-site shredding is a little bit different. You still have locked bins that are delivered by a shredding company, and they still come and pick it up when you need it, or when you have a large amount of stuff to shred at one time (which in this business is call a one-time purge). The main difference is that your documents are not shredded onsite- they’re transported to a secure facility to be shredded with thousands of other documents from different companies throughout the DFW area.
Offsite shredding is ideal if you have a high-volume of documents that need to be shredded regularly- if you have dozens of boxes of files to shred monthly, you could save $1 to $2 per box using this service instead of mobile shredding.
This option is also just as secure as mobile shredding- not only do you have a secure chain of custody for your documents, your shredded pieces are also co-mingled with thousands of other documents, making it virtually impossible to re-assemble them. Since industrial shredders at secure plants shred up to 20,000 pounds of paper an hour, there’s a minimal risk of your company being exposed to a data breach.
Which Shredding Service is Best for My Dallas Business?
When choosing between onsite and offsite shredding, there’s a few things that you need to consider, depending on the type of documents and files you’re planning to destroy.
- Mobile shredding is important if you’re shredding negotiable instruments (which is anything that can be exchanged for cash- unused checks, coupons, certificates, etc.). You should always witness the destruction of these items to ensure that they don’t fall into the wrong hands.
- If you need to have a witness to the destruction of your documents, choose mobile shredding. All Dallas-Ft. Worth shredding companies should provide you with a certificate of destruction, but if you want to ensure chain of custody or guarantee that your documents were destroyed, you have the ability to do so quickly and easily.
- It also boils down to how many documents you have, and how often you want them to be shredded. If you have a large amount of shredding to do monthly, offsite shredding will save you a significant amount of money over the course of a year. If you don’t have a lot of documents, but need them shredded regularly, a mobile shredding truck can schedule a pickup time whenever you need it.
- You should also consider the sensitivity of what you’re shredding. There’s legal requirements for personal information, and you should protect any corporate assets and intelligence that could be leaked by throwing away sensitive information. Although both options here are secure, mobile shredding ensures no information leaves your workplace without supervision.
No matter which service you choose, you’re going to have a secure, easy-to-manage way to shred your documents no matter where you are in DFW.